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Bylaws Of Tennessee Chapter Of Campers On Mission, Inc.
Article I
NAME
The name of the organization shall be the Tennessee
Chapter of Campers On Mission, Inc., hereafter called C.O.M.
Article II
PURPOSE AND OBJECTIVES
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Section 1
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Campers on Mission is a fellowship of Christian campers
who desire to share their faith.
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Section 2
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The objectives of Campers on Mission are:
| 1.
| to relate our Christian faith to the lives of our fellow campers;
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| 2.
| to bear witness to the saving power of Jesus Christ;
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| 3.
| to communicate through word and deed the good life in Christ; and,
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| 4.
| to be genuine and sensitive in our relations to other people.
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Article III
MEMBERSHIP
Membership is open to Christian campers of all denominations who desire to
join other campers in fellowship and service.
Article IV
DUES
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Section 1
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No dues for membership shall be required of any member.
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Section 2
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Funds to operate C.O.M. shall be obtained from an offering taken at each state
rally; gifts;
and, from fund raising efforts as deemed appropriate by the Executive Board and
approved by the general membership.
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Article V
ORGANIZATION
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Section 1
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C.O.M. is a statewide organization with officers and committees as defined in
ARTICLES VI through XI. C.O.M., is a chapter of the national C.O.M.
organization.
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Section 2
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The State of Tennessee is normally divided into three geographic regions called
the "Three Grand Divisions", therefore COM is organized into three regions.
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Article VI
ELECTED STATE OFFICERS
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Section 1
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The officers shall be: a President, a 1st Vice
President, a 2nd Vice President, a
Secretary/Treasurer, and a Chaplain.
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Section 2
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Eligibility. The officers shall be a member in good standing of a Christian bible teaching Church. The
President, 1st Vice President, and 2nd Vice
President may not serve consecutive two-year terms
in the same office.
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Section 3
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Nomination. The Nominating Committee shall prepare
a slate designating one nominee for each office to
be filled by election at the business meeting
prescribed in Article XII. Additional candidates,
who have previously concented, may be placed in
nomination from the floor of that meeting. No
seconds are required for any nomination.
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Section 4
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Election. Officers shall be elected for two-year
terms at the Spring meeting in even-numbered years.
Election shall be by ballot, except where there is
but one nominee for each office, then election shall
be by voice vote. The elected officers shall
assume the duties of the office following their
election after the last activity at the Spring
Meeting.
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Article VII
DUTIES OF OFFICERS
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Section 1
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The officers shall perform the duties prescribed by these Bylaws.
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Section 2
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The President shall be the Executive Officer of
C.O.M. and preside at all state meetings, state
rallies, all meetings of the Executive Board, and
shall be a member ex-officio of all committees. He
shall enforce the Bylaws, appoint all committees
and Regional Coordinators, and have such other
powers and duties as normally pertain to the
principal executive officer.
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Section 3
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The 1st Vice President shall serve in the absence
of the President. He shall attend all state
meetings and Executive Board meetings. In
addition, he shall plan all programs and
entertainment at the regular scheduled meetings and
ensure the preparation of an annual budget, in
coordination with the President, other state
officers and Regional Coordinators, to be approved
by the Executive Committee.
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Section 4
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The 2nd Vice President shall perform the duties
of the 1st Vice President in his absence. In
addition, he shall maintain accountability of all
C.O.M. property not held by the Treasurer or
Hospitality or Sales Committee. He shall monitor
the condition of such property and shall recommend
to the Executive Board when repair and/or
replacement is required. At the end of each Rally,
he shall give this property to the Regional
Coordinator where the next Rally shall be held as
the President shall require, and he shall deliver
to his successor a complete inventory of all C.O.M
property in his custody.
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Section 5
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The Secretary/Treasurer shall --
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Ensure that all notices of meetings are
sent to members. Maintain a record of all meetings
in the Minutes Book for corporate
requirements; a record of attendance at each
meeting, for historical purposes; a file of
all official C.O.M. correspondence; and a
current list of all names, addresses, and
phone numbers of all members of C.O.M.
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| b.
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Maintain the financial records of the C.O.M.,
receive all contributions, and deposit
contributions in a federally chartered bank in
the legal name of C.O.M. Ensure that the
President of C.O.M. signs the bank signature
card in order that there will always be two
(2) officers' signatures on the C.O.M. bank
account. Maintain an accurate account of all
receipts and expendatures of C.O.M. Canceled
checks shall be maintained for five years.
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| c.
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Ensure that all bills authorized by C.O.M. are
promptly paid. Prepare and present a complete
financial report at each business meeting.
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Section 6
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The Chaplain shall be responsible for all
religious activities of C.O.M. as approved
by the President of the Executive Board to
include church services, Bible studies,
devotional services, and other ministry
related activities. The Chaplain shall
recommend to the Executive Board the
appointment of a Co-Chaplain from each
region to assist in conducting the
religious activities of C.O.M. The Co-Chaplains
will be responsible for setting
up devotions for C.O.M. work weeks,
searching out areas of evangelism, and
will be the area Prayer Leaders (notifying
area members of prayer needs, etc.). Co-Chaplains
will assist the State Chaplain
as needed. The Co-Chaplains will fill in
as Chaplain when called on.
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Article VIII
EXECUTIVE BOARD
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Section 1
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The Executive Board shall consist of the elected
officers and the Regional Coordinators. The
Consultant for Resort Ministries, Tennessee Baptist
Convention shall be an ex-officio member. The
President may ask any Special Ministry
Coordinator(s) to attend the Executive Board
meetings. Special Ministry Coordinator(s) will not
have voting pivileges. This board will determine
the operating policies of C.O.M. and may establish
and special ministries, as deemed necessary. All
operating policies and special ministries shall be
reviewed and re-confirmed with the election of each
new President.
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Section 2
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Executive Board meetings are called or scheduled by
the President. Any member of C.O.M. may attend any
open meeting of the Executive Board, as a non-voting
attendee. Spouses of Board members are
encouraged to attend any open meeting as non-voting
attendees.
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Article IX
COMMITTEES
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Section 1
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Standing Committees shall be as follows:
| 1.
| Ethics and Grievances
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| 2.
| Historical
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| 3.
| Hospitality
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| 4.
| Nominating
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| 5.
| Parking
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| 6.
| Publicity
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| 7.
| Registration
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| 8.
| Sales
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These committees, as well as any other committees that may be deemed necessary
from time to time, shall be apointed by the President. The committee chairman
may be apointed by the President or elected by the committee members, if not
appointed. Spouses of all committee members are encouraged to lend able assistance
and attend all meetings; However, there will be one vote limit per member family.
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Section 2
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Standing Committees' general duties:
Ethics and Grievances: Investigate all complaints by members concerning the
violation of the Bylaws, or for any misconduct at any meeting or activity/meeting of C.O.M.
Historical: Compile and be custodian of the scrapbook of C.O.M. activities.
Hospitality: Greet visitors and new members and ensure that they are welcomed. Be in
charge of the kitchen and responsible for the refreshments at meetings.
Nominating: The President shall appoint a three (3) member committee who shall, after
obtaining prior consent of each proposed nominee, place in nomination one (1) candidate for
each office to be filled by election at the C.O.M. business meeting.
Parking: Plan for and direct parking at all meetings.
Publicity: Responsible for a bulletin board(s) to be prominently displayed, noting
all meetings and providing local newspaper/media and the Tennessee Baptist and Reflector
with coverage of all meetings and news items concerning C.O.M.
Registration: Responsible for establishing, setting
up and maintaining registration
at each meeting.
Sales: Responsible, in coordination with the
2nd Vice President, to order,
maintain and sell C.O.M. items (name plates, decals, emblems,
etc.) at state meetings. Maintain
a record of all items ordered, on-hand and sold, together
with collected funds. This record shall
be submitted to the state Secretary/Treasurer at the end of
each state C.O.M. meeting.
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Article X`
SPECIAL MINISTRIES
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Section 1
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The President may recommend to the Executive Committee such
Special Activities Ministry as may be necessary
to carry out special ministry of the state organization, and
appoint a Special Ministries
Coordinator to head the the established special ministries.
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Section 2
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The Executive Committee reserves the right to cancel any special
ministry activity should it cease
or fail to fulfill its responsibility.
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Section 3
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Special Ministry groups or activities may be organized at the
discretion of the Executive Board to
ensure proper guidance and objectives of the C.O.M. organization.
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Article XI
REGIONS
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Section 1
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Organization:
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a.
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Each established region shall be led by a Regional Coordinator, who is
appointed by the President and serves for a term which is coterminous
to that of the appointing Presdent. The Regional Coordinator shall
direct the activities of the region and normally preside at all regular
functions or meetings of the region.
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b.
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The Regional Coordinator shall appoint such officers within the region
as may be necessary to carry out the activities within the region.
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c.
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The Regional Coordinator shall advise and report on the results of the
Regional C.O.M. activities to the State President and Secretary.
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d.
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The Regional Coordinator may establish, as necessary, regional special
ministry activities to promulgate the activities of the region or
support state-wide activities and appoint a Regional Special Ministry
Coordinator for each organized special ministry. The Regional Special
Ministry Coordinator shall direct the efforts of the special ministry
activity, establish and appoint any becessary leadership positions, and
keep the Regional Coordinator informed of all special ministry activities.
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e.
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The Regional Coordinator will arrange for all worship services, speakers,
special music and singers as may be necessary for regional meetings.
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Section 2
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Regional Special Ministry Activities:
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a.
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Each region is encouraged to establish a special campground
ministry activity to minister campgrounds within the region.
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b.
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Each region is encouraged to establish a special prayer network
ministry activity to establish a functional prayer chain to
pray for the work of C.O.M. and its members.
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c.
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Each region will establish a Special Christian Ministry
activity to primarily assist Churches and Baptist Encampments
within the region.
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Section 3
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Campers on Mission Activity:
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a.
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The Regional C.O.M. Coordinator will be responsible to -
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1.
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Locate and investigate worthy ministry building projects and requests.
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2.
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Inform individual/organization requesting building assistance, that
C.O.M. will not pay for any materials, special tools, or special
equipment.
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3.
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Arrange for logistical support to include parking/camping facilities
and meals at any agreed upon work project site.
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4.
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In coordination with the individual organization requesting building
assistance, plan for the work, activities and organization of C.O.M.
members.
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Section 4
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When engaged in regional activities, each C.O.M. member will be
responsible for his/her own travel, food, and other personal expenses,
unless provided by the support organization.
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Article XII
ORDER OF BUSINESS
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Section 1
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Parlementary procedures for all meetings of C.O.M. shall be
governed by Robert's Rules of Order Newly Revised when they are
applicable and in which they are not inconsistant with these
Bylaws and any special rules of order that the C.O.M. may
adopt.
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Section 2
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The order of business shall be:
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1.
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Reading of the minutes of the previous meeting
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2.
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Treasurer's report
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3.
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Reading of correspondence
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4.
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Reports of the regional coordinators
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5.
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Unfinished business
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6.
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New business
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7.
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Announcements
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8.
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Adjournment
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Section 3
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Business meetings of the state organization shall normally be
held at the semi-annual state C.O.M. Rally.
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Article XIII
MESSENGER
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Section 1
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The President shall serve as messenger to all national meetings.
He may appoint a messenger in his place in he cannot attend.
All members are encouraged to attend national meetings.
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Section 2
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C.O.M. will accept the responsibility for financial assistance
for the messenger sent to a National C.O.M. meeting by paying
campground fees and meeting dues (up to $100.00) and
reimbursement of the direct travel milage, as permitted by the
IRS for charitable related travel.
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Article XIV
CODE OF ETHICS
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Section 1
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All members shall abide by the following code of ethics:
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1.
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Be mindful of our responsibility to God for our actions in the campground.
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2.
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Live and act in the campground in such a manner that reflects Jesus in our lives.
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3.
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Maintain our campsite/parking area in a proper manner, and leave it clean.
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4.
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Abide by park rules at all times.
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5.
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Assist other campers when the opportunity presents itself.
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Article XV
AMENDMENTS OF BYLAWS
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Section 1
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The Bylaws may be amended as requires by a two-thirds (2/3) vote
of the menbers present at a business meeting of C.O.M..
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Section 2
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Such ammendments shall become effective upon adoption.
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