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Bylaws Of Tennessee
Chapter Of Campers On Mission, Inc.
Article
I
NAME
The
name of the organization shall be the Tennessee Chapter of
Campers On Mission, Inc., hereafter called C.O.M.
Article
II
PURPOSE
AND OBJECTIVES
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Section 1
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Campers on
Mission is a fellowship of Christian campers who desire to
share their faith.
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Section 2
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The
objectives of Campers on Mission are:
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1.
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to
relate our Christian faith to the lives of our fellow
campers;
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2.
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to bear
witness to the saving power of Jesus Christ;
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3.
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to
communicate through word and deed the good life in Christ;
and,
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4.
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To be
genuine and sensitive in our relations to other people.
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Article
III
MEMBERSHIP
Membership
is open to Christian campers of all denominations who desire to
join other campers in fellowship and service. Membership
requires an approved application.
Article
IV
DUES
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Section 1
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No dues
for membership shall be required of any member.
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Section 2
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Funds to
operate C.O.M. may
be obtained from an offering taken at each state rally; gifts;
and, from fund raising efforts as deemed appropriate by the
Executive Board and approved by the general membership.
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Article
V
ORGANIZATION
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Section 1
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C.O.M. is
a statewide organization with officers and committees as
defined in ARTICLES VI through XI. C.O.M., is a chapter of the
national C.O.M. organization.
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Section 2
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The State
of Tennessee is normally divided into three geographic regions
called the "Three Grand Divisions”,
therefore
COM is organized into three regions."
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Article
VI
ELECTED
STATE OFFICERS
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Section 1
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The
officers shall be: a President, a 1st
Vice President, a 2nd
Vice President, a Secretary, a Treasurer, and a Chaplain.
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Section 2
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Eligibility.
The officers shall be a member of a cooperating Southern
Baptist Church.
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Section 3
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Nomination.
The Nominating Committee shall prepare a slate designating one
nominee for each office to be filled by election at the
business meeting prescribed in Article XII. Additional
candidates, who have previously consented, may be placed in
nomination from the floor of that meeting. No seconds are
required for any nomination.
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Section 4
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Election.
Officers shall be elected for two-year terms at the Spring
meeting in even-numbered years. Election shall be by ballot,
except where there is but one nominee for each office, then
election shall be by voice vote. The elected officers shall
assume the duties of the office following their election after
the last activity at the Spring Meeting.
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Article
VII
DUTIES
OF OFFICERS
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Section 1
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The
officers shall perform the duties prescribed by these Bylaws.
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Section 2
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The
President shall be the Executive Officer of C.O.M. and preside
at all state meetings, state rallies, all meetings of the
Executive Board, and shall be a member ex-officio of all
committees. He shall enforce the Bylaws, appoint all
committees and Regional Coordinators, and have such other
powers and duties as normally pertain to the principal
executive officer.
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Section 3
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The 1st
Vice President shall serve in the absence of the President. He
shall attend all state meetings and Executive Board meetings.
In addition, he shall plan all programs and entertainment at
the regular scheduled meetings.
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Section 4
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The 2nd
Vice President shall perform the duties of the 1st
Vice President in his absence. In addition, he shall maintain
accountability of all C.O.M. property not held by the
Treasurer or Hospitality or Sales Committee. He shall monitor
the condition of such property and shall recommend to the
Executive Board when repair and/or replacement is required. At
the end of each Rally, he shall give this property to the
Regional Coordinator where the next Rally shall be held as the
President shall require, and he shall deliver to his successor
a complete inventory of all C.O.M property in his custody.
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Section
5
Section 6
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The
Secretary shall --
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a.
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Ensure
that all notices of meetings are sent to members. Maintain
a record of all meetings in the Minutes Book for corporate
requirements; a record of attendance at each meeting, for
historical purposes; a file of all official C.O.M.
correspondence; and a current list of all names, addresses,
and phone numbers of all members of C.O.M.
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The
Treasurer shall --
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a.
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Maintain
the financial records of the C.O.M., receive all
contributions, and deposit contributions in a federally
chartered bank in the legal name of C.O.M. Ensure that the
President of C.O.M. signs the bank signature card in order
that there will always be two (2) officers' signatures on
the C.O.M. bank account. Maintain an accurate account of
all receipts and expenditures of C.O.M. Canceled checks
shall be maintained for five years.
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b.
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Ensure
that all bills authorized by C.O.M. are promptly paid.
Prepare and present a complete financial report at each
business meeting.
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Section
7
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The
Chaplain shall be responsible for all religious activities of
C.O.M. as approved by the President of the Executive Board to
include church services, Bible studies, devotional services,
and other ministry related activities. The Chaplain shall
recommend to the Executive Board the appointment of a
Co-Chaplain from each region to assist in conducting the
religious activities of C.O.M. The Co-Chaplains will be
responsible for setting up devotions for C.O.M. work weeks,
searching out areas of evangelism, and will be the area Prayer
Leaders (notifying area members of prayer needs, etc.).
Co-Chaplains will assist the State Chaplain as needed. The
Co-Chaplains will fill in as Chaplain when called on.
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Article
VIII
EXECUTIVE
BOARD
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Section 1
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The
Executive Board shall consist of the elected officers and the
Regional Coordinators. A representative from the Tennessee
Baptist Convention shall be an ex-officio member. The
President may ask any Special Ministry Coordinator(s) to
attend the Executive Board meetings. Special Ministry
Coordinator(s) will not have voting privileges. This board
will determine the operating policies of C.O.M. and may
establish any special ministries, as deemed necessary. All
operating policies and special ministries shall be reviewed
and re-confirmed with the election of each new President.
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Section 2
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Executive
Board meetings are called or scheduled by the President. Any
member of C.O.M. may attend any open meeting of the Executive
Board, as a non-voting attendee. Spouses of Board members are
encouraged to attend any open meeting as non-voting attendees.
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Article
IX
COMMITTEES
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Section 1
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Standing
Committees shall be as follows:
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1.
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Ethics
and Grievances
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2.
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Historical
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3.
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Hospitality
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4.
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Nominating
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5.
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Parking
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6.
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Publicity
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7.
8.
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Registration
Sales
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9.
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Safety
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These
committees, as well as any other committees that may be deemed
necessary from time to time, shall be appointed by the
President. The committee chairman may be appointed by the
President or elected by the committee members, if not
appointed. Spouses of all committee members are encouraged to
lend able assistance and attend all meetings; However, there
will be one vote limit per member family.
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Section
2
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Standing
Committees' general duties:
Ethics
and Grievances:
Investigate all complaints by members concerning the violation
of the Bylaws, or for any misconduct at any meeting or
activity
of
C.O.M.
Historical:
Compile and be custodian of the scrapbook of C.O.M.
activities.
Hospitality:
Be in charge of the kitchen and responsible for the
refreshments at meetings.
Nominating:
The President shall appoint a three (3) member committee who
shall, after obtaining prior consent of each proposed nominee,
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